Abstract submissions are now closed.
Submitters have been informed of the acceptance of their abstract directly by email. To check the status of your abstract, please log on to your account via this link.
ePoster upload instructions have been sent to the presenter of each ePoster. To prepare your ePoster, please download the guidelines HERE.
You may also use the following poster template as a reference (non-mandatory) downloadable HERE.
See Presenters' guideline for more details
For further enquiries, please contact email@example.com
Abstract submission guidelines
Please carefully read all instructions in the abstract submission system
before preparing your abstract!
Contact in case of questions: firstname.lastname@example.org
1. Important dates & Deadlines
- Submission deadline: Friday 1 April 2016, 23:59 CET
- Notifications to submitters: Early May 2016
- Publication of accepted abstracts: End August 2016
2. Technical Information
Abstracts can only be submitted on-line via the on-line abstract submission form that can be found at www.wca2016.com/call-for-abstract.htm
Submission by fax, e-mail or courier will not be accepted.
Accepted abstracts will be published in the Supplement of Anesthesia & Analgesia by Wolters Kluwer, and will be available on the congress website one month prior to the Congress.
Abstracts can only be submitted online via the online abstract submission system. Abstracts sent by post or email will not be accepted. No exceptions will be made.
There will be two categories of submission.
- Research abstracts are reports of original research approved by local institutional review boards, or animal or clinical ethics committees. Data must be reported, and accepted abstracts will be published in a meeting supplement of Anesthesia and Analgesia.
- Case studies are descriptions of interesting events and practices that occur in anaesthesia, with some educational value for delegates. These may be unusual medically-challenging clinical case reports or case series, or case studies that are descriptions of innovative quality improvement or other management programmes designed to solve major problems. All abstracts must state the problem, describe how the problem was addressed, state the results or outcome, and provide some concluding remarks about key issues and recommendations. These case studies will not be published in the meeting supplement of Anesthesia and Analgesia.
The WCA Scientific Committee will make the final decision on whether an abstract is categorised as a research abstract or case study.
One table can be included in the result section with the following criteria:
Max nb of rows: 15
Max nb of columns: 10
Table is included in the overall character count
One graph/image can be included with the following criteria:
Image width: min. 50 pixels - max. 750 pixels
Image height: min. 50 pixels - max. 750 pixels
Image quality: min. 96 dpi - max. 300 dpi
Image file size: min. 35 KB - max. 1000 KB
Allowed file type: gif, jpg
- Abstract submission must be submitted in once of the following categories:
- Anaesthesia and Cancer
- Arts and Humanities
- Day Symposium
- Education and Development
- Intensive Care
- Obesity and Sleep Medicine
- Perioperative Medicine
- Professional Practice
- Research and Publication
- Respiration and Airway
- Safety and Quality
The correct category must be selected to ensure correct scoring.
The content of the abstract must be topic related.
- Please read all instructions carefully before preparing your
- For standardisation, the acceptable length of the abstract is not more than 3000 characters and 60 lines, authors' details and headers included. This also includes non-visible characters such as spaces as well as punctuation.
- The abstract should be structured into the following sections:
- A title which clearly indicates the nature of the investigation
- Background & Objectives
- Material & Methods
- Abstracts can be saved in "Draft" status to be re-edited and modified until the submission deadline (Friday 1 April 2016, 23:59 CET). Therefore, the submitter will be required to create a user account.
- Abstracts fulfilling all criteria can be saved in "Final submission" status. Only abstracts in "Final submission" status will be regarded as successfully submitted and considered for the congress. Abstracts in "Final submission" status can be re-edited and modified until the submission deadline (Friday 1 April 2016, 23:59 CET).
- An abstract can only be submitted if the declaration on the online abstract form are read and accepted.
- Conflict of interest: It is the intent of WCA to provide high quality sessions focused on educational content that is free from commercial influence or bias. Thus the submitting author of an abstract is requested to declare any potential conflicts of interest for all authors during the abstracts submission.
- The inclusion of trade names/brand names is not allowed in the abstract. The mentioning of agents/molecules must follow the scientific standard for publications.
- Abstracts accepted for the congress are subject to the "Transfer of copyright". With the submission of an abstract the authors agree to the transfer of copyright.
- The Corresponding Author has the right to grant, and does grant, on behalf of all authors an exclusive licence on a worldwide basis to the Wolters Kluwer and WCA to publish the abstract (if accepted) in any media and to exploit all subsidiary rights.
- Should the abstract be selected for oral presentation, the authors, represented by the presenting author will have to sign an agreement to grant WCA the right to record the presentation (audio and slide) and subsequently use it for educational purposes (with or without a fee). The full text of the agreement can be in the right column on this page.
- Only abstracts that contain original data can be submitted.
- Abstracts should not be submitted if the following applies:
- the abstract contains data that has been published or accepted for publication in a print or online journal
- the abstract contains data that was presented at a scientific meeting more than 12 months prior to WCA 2016
- Abstracts containing data that has been presented or will be presented at a different scientific meeting during a 12 months period prior to WCA 2016 can be submitted. This fact must be indicated on the submission form.
- Abstracts having been submitted for publication or to a scientific meeting, but are pending acceptance, can be submitted without restrictions. However, once the abstract has been accepted by WCA it is automatically subject to the WCA rules.
- The reviewers will judge the abstracts according to the scientific or clinical value, relevance to WCA, suitability of methods to aims, conclusions confirmed by objective results, objectivity of statements, description of methods used, ethics, originality of work, standard of English and overall impression.
- Please ensure that your abstract does not contain spelling, grammatical or scientific errors, as it will be reproduced exactly as submitted. No proofreading will be done.
- Accepted abstracts will be published in a supplement to Anesthesia & Analgesia. Information on accepted abstracts will also be available online about one month prior to the congress. Clinical cases will not be published in a supplement to Anesthesia & Analgesia but will be available online.
- The submission of an abstract constitutes a formal commitment by the presenting author to present the abstract (if accepted) orally or as a poster in the session and the time assigned by the WCA Scientific Committee. We therefore recommend that submitters of abstracts register for the congress simultaneously with the abstract submission.
- Scheduling of poster sessions and abstract presentations is at the discretion of the Scientific Program Committee. Abstracts will be organized into sessions using the topics chosen by the submitter in the online system. While delegates may indicate their preference for oral or poster presentation, the final decision is made by the Scientific Program Committee. While every attempt will be made to program abstracts according to the requests of authors, requests for oral presentations cannot be guaranteed.
- Abstracts not adhering to these guidelines will be rejected. If you do not agree with any of these rules, you should not submit an abstract. The final decision about acceptance of an abstract will be taken by the WCA Scientific Committee.
WCA does not provide any individual feedback on the reasons for acceptance/ rejection of an abstract.
- If you need to withdraw your abstract, a written statement reflecting the reasons for this decision must be sent to the WCA Secretariat or MCI not later than 31 May 2016.
- Presentation format: It is expected that almost all abstracts will be presented as electronic posters, except for some abstracts in the Arts and Humanities track and the Respiration and Airway track. For the Arts and Humanities track, short 10-15 min oral presentations will be available for selected abstracts. For the Respiration and Airway track, some case studies of difficult clinical thoracic and airway anaesthesia problems will be selected for brief oral presentation and subsequent discussion by an expert panel in a specific session.
- If an abstract is selected for oral presentation, the presenting author, as specified at submission, will be requested to present it in the assigned session.
- Details will be communicated to the author by early May 2016.
- Presenting authors of accepted abstracts will be able to register at the early bird registration fee upon reception of the abstract acceptance notification.
- If the abstract is selected for oral presentation, the authors, represented by the presenting author, will have to sign an agreement to grant WCA the right to record the entire presentation (audio and slide) and subsequently use it for educational purposes (with or without a fee).
- If an abstract is accepted as a poster presentation, the presenting author will be requested to be available for discussion during the corresponding poster viewing session.
- Posters will be set up close to the exhibition area.
- Please use letters large enough to be read from a distance of 1.5 meters.
- Note that QR codes and/or Augmented Reality techniques are not permitted on posters.
In case of availability, travel bursaries will be allocated in limited number to the presenter of an accepted abstract.
Allocation will depend on the eligibility of the presenting author and scientific quality of the work presented.
To be eligible for a travel bursary the presenter must fulfil one of the following criteria:
- Be less than 36 years old (born after 31 December 1981)
- Be resident of a low income or lower-middle income country, according to the World Bank list as of August 2015
Application for a travel grant is part of the abstract submission process.
For further information contact: email@example.com